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Bus Chartering Tips


Top Ten Things to Know

Ask a question before rent a bus and get the perfect Charter Bus

Bus Hire: how to make it easier for you

Choose the right bus company

Bus charter safety regulations



 Top Ten Things to Know                                                                                                             


There are many instances when chartering a bus. When you are organizing a tour, or event, bus charters can serve a purpose, as they will insure that everyone is in one location. There are things you should know before taking on this responsibility. Below are ten tips that can help you when choosing a company and organizing the details of your trip.


Check the government safety rating and insurance of the companies you are considering. This is a good idea as it will tell you how reliable they are. You can do this on the Internet by conducting a search for charter companies and government safety ratings. There are web site that can provide you with this information: www.safer.fmcsa.dot.gov/CompanySnapshot.aspx.  This is the most important tip and the first thing you should do before deciding on a company.

Check the availability of each company you are considering. Remember, it varies depending on season, day of week. It also may require you to book three weeks in advance.

Check the distance each company will "deadhead", that is travel empty before picking up passengers. Usually, companies will do this for a time of up to one hour multi-day trips, and sometimes less for those only lasting one day.

Check for good prices, when booking a bus. On average, the deposit is 10-20 percent for trips over the road. Also, check for competitive prices, as they will vary depending on the type and length of trip.

Know the average pricing for mileage of a chartered bus, as this will help you choose a company. This can vary with the increased gas prices, but should not deviate much from one company to another. Take this information when choosing a company.

When planning a trip, you have to understand the driving rules where time is concerned. Driver cannot drive more than 10 hours following 8 consecutive hours off-duty. You should plan your trip around this.

Understand that prices do not usually rise as the travel date draws nearer in times of low availability. Keep this in mind when choosing a company, and stay away from company that might increase their prices during such a time.

Be aware that a company may subcontract your bus trip out to another company if the one you booked become over-sold. While this isn't likely to happen, know that it can.

You have to understand how charters are typically priced. When used locally, charters are usually priced by the hour. For trips, more than 300 miles per day they are priced by the mile .

Also, keep in mind that many companies will allow alcohol in a bus with a refundable deposit. Check with each company for the rules surrounding this.


Ask a question before rent a bus


Chartering a bus can be a very difficult task especially if the organized trip falls on a peak season. Buses have different sizes and types. Charter buses use for local shuttling, bus tour, airport transfer, birthday party, bachelor/bachelorette party, athletic team, family reunion, wedding, sightseeing, corporate event, extended trip, school event, or any other group bus charter service or ground transportation. It is very important to determine before on what occasion will the chartered bus be used? What size of buses is you needed? These are help you search and meet the criteria identified for that specific occasion where it will be used.

1. Ask bus Company:
- Does the company do its own maintenance?
- Does the quote include parking and tolls?
- For trips over the road: How many local miles are allowed per day after reaching destination? What is the
   additional charge for exceeding them?
- Does the company own the buses, or will it be brokered out?
- What is the cancellation policy?
- Does the quote include parking and tolls?
- Is the bus available for inspection before chartering?
- Can they provide a insurance certificates showing they have the state required $5 million in coverage?
- Does the company have a 24 hour phone line in case of a breakdown?
- Who pays for the driver's hotel room?

2. Safety

Buses are used more of traveling because of their safety. They reach more destinations and take you right at the doorstep of your destination than when you go flying and riding the train where it just drop you off at the nearest stop. The Bureau of Transportation Statistics, Center for Transportation Analysis proved that buses are twice as safe as flying and 47 times safer than driving an automobile. More benefits of using charter buses includes: fuel efficiency, mobility, better for the environment and inexpensive.
3. Bus Types
- Charter Bus / Deluxe Motor Coach
- Double Decker
- Executive Coach / Day Coach
- Limo Bus
- Minibus
- School Bus
- Van

4. Bus Travel Requirements:

  - Usually, 25% deposit is required by the bus company.
  - Final payments should be paid 2 weeks prior to trip.
  - Cancellation should be made 14 to 30 days before the schedule with no penalty.
  - For best booking arrangement and to ensure availability of the bus, book at least 3 weeks before the travel.
  - Gratuity (tip) is valued at 10% from the total payment.
  - Most bus companies include parking, tolls and other fees.
  - The customer is responsible for the hotel room of the bus operator if its overnight.
  - Alcohol is usually allowed in the bus with a deposit of $150. Smoking is not allowed inside the bus.



Bus Hire: how to make it easier for you


Searching for a bus hire can be time-consuming, especially if you always end up with the wrong one: a company that could not accommodate your request or one that doesn't meet your standards. Fortunately, today, it's possible to have different kinds of alternatives for your bus hire, making it convenient for you to choose and pick. When you speak of bus hire, you're actually talking of choices. There are plenty of them, considering the hundreds of bus companies. However, they may differ according to the following: 1. Size of the bus. The buses can range from very small to the extremely large ones. This is to make sure that they can accommodate the number of passengers or travelers that would want to rent the bus. 2. Number of persons who are going to travel. Majority of these bus hires are ideal for groups, because of their seating capacities. You can still come up with a group of between 10 and 16 people, which is actually considered a small one. 3. Some buses are ideal for long hours of travel, or even for overnight stay, whilst others are just suitable for a weekend or a one-day tour. You can also hire a bus for airport transfers. Regardless, you may have to coordinate with any customer service representative from bus companies, since the prices may vary. They can help you maximize your budget, so you don't end up getting shortchanged in the end. Things to Know about rules regarding buses for hire may differ from one company to another. Here are the basics: 1.There will always be a driver for every bus. When you're going to rent a bus, a driver is already included. You're not allowed to have somebody else from your team to take control of the wheel. You may, however, submit a list of qualifications for the driver that you want to have. 2. Fees cover all operating and maintenance costs. The amount that you're going to pay for the rented bus will normally include all costs associated with the operations, such as the wage of the driver, fuel expenses, toll fees, and maintenance of the bus itself. 3. You may have to shoulder for the meal and accommodation of the driver. When planning a trip, you may want to include the driver to your budget, since usually, you will have to shoulder for his expenses during weekend or long tours. Busquotes.us is free directory with hundreds of providers and operators, who can always meet your needs and demands. Drivers of the bus are qualified to provide excellent transport and customer service to all there clients.



Choose the right bus company


You can look for the right bus company in free directory Busquotes.us  You also need to check out if bus companies provide you everything you need and look for. Otherwise, you can continue looking for more choices. How to search for a bus company? There are different ways on how to spot a good bus company. You can start using the list below: 1. Check out our directory. Our directory contains numbers of bus charters companies that are offering bus rentals and tours. You can always call them up or, if the address is available, visit them at the office. The good thing about meeting people from the bus company face to face is that you can immediately get replies from your questions. In fact, it can speed up the rental process, should you decide to go through with them. 2. You will never actually run out of a bus company to pick when you use Busquotes.us. This is highly ideal for those who don't have the time to flip through the pages and pages on internet. You can ask for price quotes directly from the bus companies. Replies are often given within 24 hours. If you're planning to visit another county /Canada/ it will be less hassle and more cost-effective if the bus companies will also be the one to coordinate your destination points. 3. Ask help from friends and families. Surely, there's at least one who knows of a bus rental company that you can approach. You can also benefit from the word of mouth since you can already know what to really expect from their services. You can inquire about their first-hand experiences with their bus tours or bus charters.Most of all, can always provide dependable, safe and convenient transportation for those who want to rent it.




Bus charter safety regulations


Summary of the Hours-of-Service Regulations

The following table summarizes the HOS regulations for property-carrying and passenger-carrying CMV drivers.




Property-Carrying CMV Drivers

Passenger-Carrying CMV Drivers

11-Hour Driving Limit
May drive a maximum of 11 hours after 10 consecutive hours off duty.

10-Hour Driving Limit
May drive a maximum of 10 hours after 8 consecutive hours off duty.

14-Hour Limit
May not drive beyond the 14th consecutive hour after coming on duty, following 10 consecutive hours off duty. Off-duty time does not extend the 14-hour period.

15-Hour On-Duty Limit
May not drive after having been on duty for 15 hours, following 8 consecutive hours off duty. Off-duty time is not included in the 15-hour period.

60/70-Hour On-Duty Limit
May not drive after 60/70 hours on duty in 7/8 consecutive days. A driver may restart a 7/8 consecutive day period after taking 34 or more consecutive hours off duty.

60/70-Hour On-Duty Limit
May not drive after 60/70 hours on duty in 7/8 consecutive days.

Sleeper Berth Provision
Drivers using the sleeper berth provision must take at least 8 consecutive hours in the sleeper berth, plus a separate 2 consecutive hours either in the sleeper berth, off duty, or any combination of the two.

Sleeper Berth Provision
Drivers using a sleeper berth must take at least 8 hours in the sleeper berth, and may split the sleeper-berth time into two periods provided neither is less than 2 hours.

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